Who is the fiscal agent? The Community College League of California acts as the fiscal agent for the consortium. All orders are placed through the League, with their staff handling the recordkeeping and collection of funds from the colleges. A small service charge is added to the cost of the database to cover expenses. Vendor invoices are sent to the League for payment.
How does the consortium decide which vendors to work with? In making a decision to work with a specific vendor, we evaluate how well the resource meets the needs of our students and whether we can arrange a consortial price that is better than the price an individual college can negotiate on their own. If the arrangement does not meet both criteria, we do not pursue offering it through the consortium. Once an agreement is reached for product offering through the consortium, our staff prepares a program announcement which includes description of the product(s), trial and pricing information, information on usage statistics and remote access and an order form. Libraries have the option of which products to purchase to meet their individual curriculum needs.
What is the delinquent payment policy?A delinquent payment policy has been in effect since August 2002. When payment is 90 days past due the date of issuance on the invoice, colleges will be accessed a 5% penalty fee and access to the database (s) may be suspended.
When did the consortium start? The Council of Chief Librarians and the Community College League began the consortium in 1998 with five electronic offerings, and has now grown to over 150 electronic products offered through the consortium. The Community College Library Consortium Director is James Wiser, who can be reached at firstname.lastname@example.org or at 310.463.9312.
Is the consortium just for California community colleges? No, we also have community colleges in Arizona, Oregon, Washington, Texas, and Hawaii that have purchased databases through our consortium.
How do I find out about new products?. On the consortium web site, you can see that new vendors have a ‘new’ icon next to them.
What is the URL for the consortium web page? The Consortium maintains a web page <www.cclibraries.org> that allows our colleges to access product information for databases offered through the consortium.
What other information is on the consortium web page? On the consortium web page, you can find vendor contact information, tech support contact information, links to rights and restrictions, 508 statement of compliance information and more.
How often can we buy databases through the consortium? We offer two order cycles, fall and spring and make special arrangements as necessary for short term orders to accommodate the libraries special needs.
How often will we receive renewal statements? Renewal forms are sent out to colleges that have purchased products through the consortium during that previous order cycle. For instance, if you ordered something in Spring 2015, you will receive a Spring 2016 renewal form listing what was ordered by your college last spring with updated pricing for the new term.
How do I add a new product if it is not on my renewal form? Order forms for all electronic products are part of the program announcements which are posted on the consortium web page. Program announcements also include information on trials, what is included in the offers and other information provided by the vendor.
How do I join the CCEARinfo list? A list serve (CCEARinfo) is comprised of members from all of our colleges. It is maintained for sharing messages regarding electronic products, trials, and general library information. You can be included by sending an email to email@example.com.
Who or what is the CCL-EAR committee? The Electronic Access Resource Committee, appointed by the Council of Chief Librarians, includes librarian representatives from ten regional areas of the state and acts in an advisory capacity. This committee evaluates electronic offers for their appropriateness for inclusion in our program, prepares reviews of products, and funnels information back to their respective districts. All of the reviews and minutes from CCL-EAR meetings are posted on the consortium web site.